9.3.1. Types of Books and Records
Broker-dealers must make and keep current the following books and records.
Blotters. These are daily records containing itemized daily reports of all of the following:
• Purchases and sales of municipal securities
• Receipts and deliveries of certificates
• Receipts and disbursements of cash
• All other debits and credits having to do with municipal securities
Blotters must show:
• The name of the account for which each transaction was completed
• A description of the securities
• The aggregate par value of the securities
• The dollar price or yield of the securities
• The aggregate purchase or sale price of the securities
• Accrued interest
• The trade date
• The name of the entity from whom the security was acquired or to whom it was delivered
Ledgers. A general ledger is a complete historical record of a broker-dealer’s securities transactions over the life of the firm.
A customer ledger is a historical record of a broker-dealer’s securities transactions for each of its customer accounts.
Account records for both customer and general ledgers must reflect all:
• Purchases and sales of municipal securities
• Receipts and deliveries of municipal securities
• Receipts and disbursements of cash
• Other debits and credits with respect to municipal securities.
Securities Records. These provide information on the owner of every municipal security held by the firm, as well as the security’s physical location, regardless of whether it is held for the firm’s own account or the account of a customer. Securities records include any long or short positions held in any particular security by the customer and the firm.
Subsidiary Records. For certain types of securities and transactions, additional information must be recorded “subsidiary” to the information required in the general ledger. Subsidiary record