Other Records (Various Retention Periods)
In addition to the categories listed, broker-dealers must keep certain additional records:
- • Records of every written customer complaint concerning an associated person, including the disposition of the complaint, as well as records showing that each customer has been provided with a notice of the address and telephone number to which complaints may be directed, must be kept for four years.
- • Records relating to the terms and conditions of the opening or closing of a customer’s account must be maintained for at least six years after the account is closed.
- • Corporate or partnership documents, such as articles of incorporation, minute books, and stock certificate books, must be kept for the life of the enterprise (including the life of any successor enterprise).
- • Questionnaires or applications for employment executed by each “associated person,” as well as fingerprint cards for all associates or employees who are required to be fingerprinted. These records must be kept in an easily accessible place for at least three years after the associated person/employee has terminated his employment or other connection with the broker-dealer. (Records of exemptions from the fingerprinting requirement, on the other hand, must